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PowerPoint: How to Add together Audio to Powerpoint on Windows 10 and Mac

Last updated Monday, Apr eleven, 2022, at four:40 p.m.

Microsoft PowerPoint offers features to record audio narration and export it as a video. PowerPoint records sound slide-by-slide rather than in one continuous file, allowing creators to hands re-record a slide if they brand a mistake or need to change something afterwards. Exporting every bit a video and uploading to Kaltura or Sheet for streaming is advantageous since it standardizes file types, doesn't require a download to view, is in a format that tin can be captioned, and allows viewers to navigate more than efficiently.

A recent update has fabricated the process comparable on a Mac, but the specifics vary. Windows 10 instructions follow; Mac users can click the link below to jump to the advisable instructions.

• Instructions for Mac users

Windows 10 Instructions:

The following instructions explain how to add together audio to your PowerPoint presentation on Windows ten and export that PowerPoint as an MP4. The text instructions encompass the same data every bit the embedded video below.

Note: If you have an older version of PowerPoint, yous may need to update it to access the features described below. If you do non have PowerPoint, you can download it and other Microsoft Office products for gratis past going to office365.uwec.edu. If you take questions near updating or installing PowerPoint, contact the LTS Help Desk at helpdesk@uwec.edu or 715-836-5711.

1. Design your PowerPoint
   TIP: Use images and limit text to better engage viewers/listeners.
   
2. Click the Slide Testify tab
   Notation: Do not add audio under Insert and Record Audio; this method will not allow you to salve your PowerPoint as a video since information technology does not synchronize timings to automatically move the slides with the audio.
   
3. Click Record Slide Show
   Notation: Audio may start recording automatically if you lot have an older version of PowerPoint. It volition even so work, but this version offers reduced functionality.
4. Select Tape from Current Slide or Tape from Beginning depending on your needs
   Annotation: Any PowerPoint slide tin can exist re-recorded past clicking Record Slide Show and Selecting Record from Current Slide .
   
5. Click Record to start recording narration for a slide.
   NOTE: PowerPoint will give a iii-2d countdown before it begins recording.
6. Tape narration and avoid reading text on the slide out loud to viewers. Click the blue Replay button to listen to the recorded audio and ensure it was recording.
7. Click the advance button, that reads Accelerate to the next animation or slide to record the narration for the next slide IMPORTANT: Stop speaking for a second to forestall the audio from cut out.
8. Press [Escape] or the 'X' button located in the top correct of the screen when the audio recordings are finished. You lot volition see a speaker icon on slides that have audio.
9. Relieve the video by kickoff clicking File. We recommend saving your file as a regular PowerPoint earlier following the next steps for exporting your PowerPoint.
   
10. Select Export (steps ten-14 are shown in screenshot below).
11. Select Create a Video.
    
12. Optional: Select Full Hard disk drive (1080p) for the video quality; information technology is unlikely a higher quality is needed.
    
13. Select Use Recorded Timings and Narrations.
    
14. Click Create Video.
    
15. Follow prompt/pop-upwardly window to salve the video in a memorable location.
16. Monitor the progress indicator at the lesser of the screen to determine when the video is done exporting.
    NOTE: PowerPoint does not give an indication of how long the video volition take to export or a notification that information technology is done.
17. Upload your mp4 video to Kaltura or Sail to share it:
    • How to upload and share with Kaltura (Instructors should use Kaltura. Students will need to use it if the file is over 500 MB, which a PowerPoint probably won't exist and they can employ Sheet.)
    • How to upload and share in a Canvas consignment (students)
    • How to upload and share in a Canvas discussion (students) - the instructions refer to the "rich content editor" which is merely the features in the top of the discussion post reply.

Elaboration on the Recording Features:

1. Timing Feature – there is a rolling time feature for the individual slide and the overall presentation. Allows the speaker/presenter to monitor how long they are talking.
2. Microphone Characteristic - Click on Settings and select Microphone and then the specific device to fix before recording.
3. Replay Feature - Use to cheque that the audio is recording properly before starting boosted slides.
4. Articulate Feature - Select Articulate to delete/re-record audio.
5. Don't set the camera to record - Make sure this button has a diagonal slash through it to avert the problem.
6. Seconds spent on each slide characteristic – Used for when a slide does not have audio, therefore it's recommended to have audio on each slide.

Mac Instructions:

The following instructions volition teach y'all how to add audio to your PowerPoint presentation on a Mac and export that PowerPoint as an MP4. The text instructions cover the same data equally the video embedded below.

Annotation: It is essential to take the Office 365 version of PowerPoint or you volition not be able to relieve your PowerPoint equally a video. If necessary, you can download information technology and other Microsoft Part products for costless by going to office365.uwec.edu. If you have questions about updating or installing PowerPoint, contact the LTS Help Desk at helpdesk@uwec.edu or 715-836-5711.

1. Design and create your PowerPoint presentation.
   • TIP: Apply images and limit text to amend engage viewers/listeners.
     
2. Click the Slide Bear witness tab
   • Notation: Do non add audio under Insert and Record Audio; this method volition non let yous to relieve your PowerPoint every bit a video since it does not synchronize timings to automatically motion the slides with the sound.
     
3. Click Record Slide Testify
4. Review the narration setup and navigation before recording.
   • TIP: Before y'all begin recording your total presentation, do a practice recording to verify your microphone and other settings are correct.
5. Click the red circumvolve recording button (top middle of the screen) to record the narration for the slide.
   • Note: Avoid reading the text written directly on the slide; utilise the slide to elaborate on the material beingness presented.
6. Stop speaking for a second to forestall the audio from cutting out as slides change. Resume speaking when the fourth dimension starts moving again nether the Current slide timing feature to the left of the recording button.
7. Click End or Pause at the meridian of the screen and then End Evidence in the top left corner when all the sound recordings have been finished.
8. Check the audio by clicking on Play from Start nether the Slide Testify tab or the presenter style icon at the bottom of the screen.
9. If you need to re-record a slide, you can delete the speaker icon on the desired slide to remove the audio AND clear the slide timings under Slideshow > Record Slideshow > Articulate > Clear Timing on Current Slide. You may and then re-tape the sound and slide timings.
10. To salvage the PowerPoint as a video, click File and then select Export. We also recommend saving your file as a regular PowerPoint earlier post-obit the next steps for exporting your PowerPoint.
11. Edit the name of the file and where y'all would similar to save the video post-obit PowerPoint'due south prompts.
    
12. Select MP4 from the File Format options listing.
    
13. Select Presentation Quality or Internet Quality. Presentation Quality will have longer to export.
    
14. Confirm that the "Utilise Slide Timings" checkbox is selected.
15. Click Consign
16. Monitor the progress indicator at the lesser of the screen for when the video is no longer exporting.
    NOTE: PowerPoint does not requite an indication of how long the video will take to export.
    
17. Upload your mp4 video to Kaltura or Canvas to share information technology:

• How to upload and share with Kaltura (Instructors should use Kaltura. Students will need to use information technology if the file is over 500 MB, which a PowerPoint probably won't exist and they tin use Canvas.)
• How to upload and share in a Sail assignment (students)
• How to upload and share in a Canvas give-and-take (students) - the instructions refer to the "rich content editor" which are the tools at the top of the give-and-take post reply.

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Source: https://www.uwec.edu/kb/article/how-to-add-audio-to-powerpoint-on-windows-10-and-mac/

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